A board portal is a software platform that offers secure and easy access to all documents, communications and meetings for members of the organization. It can help streamline governance processes and run productive meetings, and it can also help with organizational compliance by increasing transparency and accountability.
When you are evaluating possible board portal solutions, make sure to ask these important questions to gain the most value.
Easy to use for directors and administrators- A good portal should be user-friendly, easy to use and easy to master. This will allow users to navigate quickly and effectively. Choose a vendor that has dedicated support resources and flexible training options that accommodate different learning styles. It is also helpful to have the portal accessible on directors’ preferred devices, like tablets and laptops, in order to improve convenience and increase engagement.
Audits for regulatory compliance – A well-designed portal will permit the secure and well-organized storage of documents pertaining to compliance. This increases visibility and decreases risk. It also assists in regulatory audits by keeping a detailed document of all actions, decisions, approvals, and changes.
Meeting management tools – A good portal can simplify the process of preparing agendas and their distribution which allows directors to prepare efficiently before and during meetings. It also assists them in running efficient strategic planning sessions with the aid of real-time collaboration tools. It also gives board-level and committee-level action items making it easier for an organization to monitor progress toward goals. Moreover, it supports organizationwide transparency and accountability through role-based permissions and detailed audit trails. In the end, this enhances the overall productivity of your organization.