Board members are able to complete the majority of the governance process by using general board meeting software. One feature you should look for is the ability to record meetings, prepare detailed reports on votes and eSignatures. Some portals offer video conferencing, which makes meetings more enjoyable.
General board software must not only manage meetings but also facilitate collaboration and sharing of documents. This can improve director productivity levels and increase the level of board involvement both of which are crucial aspects of good governance. It is crucial to ensure that the platform supports different formats for files. This will allow directors to avoid having to manually forward emails and attachments or create multiple copies of files.
The software should also allow for the use of annotation and highlighting tools. These tools can be used to highlight important parts of the documents and ensure that everyone during a meeting is aware of the topic being discussed. It’s also crucial that the software allows attendees to back up their ideas or raise any issues they may face by using specific sections from the documents in question. This helps to reduce time spent during the meeting by the ability to allow attendees to use specific passages from the documents in question.
The software should offer versions that are optimized for desktops tablets, desktops and mobile. This allows all board members to access information and plan meetings, regardless of location or the device they are using. Certain solutions offer print-friendly formats that are suitable for those who prefer paper or can’t work on screens for long periods of time.