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There’s a wealth of information generated by every company — contracts proposals decks, presentations marketing collateral and training manuals are only some examples. This information is extremely beneficial to business operations, however, it can also become unorganized and difficult to access. A document storage service provides a safe and secure place for organizations to store files, documents and other information, while ensuring the ability to access information whenever needed.
Many organisations implement digital document management software in addition to physical storage services. These platforms permit central document storage and collaboration, as well as file sharing within a secure environment. This helps reduce the amount time spent manually searching for documents and makes it easier to find and track files whenever needed.
Organizations are often faced with regulatory and compliance requirements which require organized storage of documents. A proper document storage system can help prevent legal issues, penalties, and data loss.
While personal computers and networks provide storage and access documents, they tend to be inefficient when it comes to collaboration and search capabilities. Personal computers are also vulnerable to hardware failures and inefficient backup processes, and the worst case — catastrophic data loss.
A document storage service offers companies a trusted external company to handle their sensitive and confidential paperwork while allowing them to focus on more valuable tasks and goals. A document management solution can help companies cut down on costly office space, equipment and printing costs by transferring paper records offsite facilities. It can also save time by automating workflows, making it easier to facilitate collaboration, as well as ensuring that there is a version control, eSign solutions and making it easier to access digital assets.